ICML 2025 Poster Instructions

 

Poster

• Visit your My Stuff page to see your papers.
• Changes you make to your paper on OpenReview will not appear on icml.cc until after we manually pull the changes 

Missing Papers

• see this FAQ if you do not see all your papers

Author Names

• On icml.cc we use the names that authors have set in their profile. Authors can change the name that is displayed by editing their profile 

Author Registration

• One author of each accepted paper needs a conference registration see this FAQ

 

Video Recording

• A video recording is recommended as a backup, but not required
• You can find your SlidesLive Recording Link on your MyStuff page under Presentation History 
• Workshops may use YouTube if you would like a pre-record

 

Poster Metadata

Authors of a paper will see [ Event Metadata for Authors (e.g. Poster and Slide Uploads...) ] on their poster page

• We recommend that you upload the following optional metadata at least one week before the conference starts.
• You can updated this content anytime you want
   
• Poster Upload
  • Upload your virtual poster and thumbnail
  • Highly recommended
• Topic
  • Pick the topic that best fits your paper
  • This is used to assign your poster a position in the poster session
  • Required
• Slide Deck
  • This is the for oral presentations to upload a PDF slide desk to accompany their oral presentation.
  • See this wiki for details
  • Recommended for posters selected for a oral, optional for others
• Project Page
  • The URL of a Github or other project page
  • Optional

 

Poster Session Changes

• If you want to change your assigned poster session see this page for instructions on how to request a change.

 

Poster Sizes

Main Conference suggested sizes:

• 36in (H) x 48in (W) 
• 36in (H) x 60in (W) aka 91cm(H) x 152cm (W)
• 36in (H) x 72in (W)  

Workshop

• Must not exceed 36in (H) x 24in (W) or 91cm (H) x 61cm (W)   
• Notice: Workshop posters must be in portrait format

 

Spotlight and Oral Posters

• Spotlight posters and Orals will be indicated on poster boards via "SPOTLIGHT" or "ORAL" signs, which will be provided along with push pins in the session rooms
• Authors of spotlight posters and orals can pick up their spotlight signs as they enter the poster room

Poster Display Instructions

Main Conference

• Use push pins to attach poster to poster boards.  Push pins will be provided
• Do not use adhesive backed self-sticking posters or anything that can damage poster boards

Workshops

• Use only approved tape on workshop walls.  Command strips and painters tape will be provided and available in the workshop room.
• Command strips are double sided.  Instructions: separate the strips; remove backing on one side and stick to backside corners of poster; remove backing on other side and attach poster to wall
• Do not use adhesive backed self-sticking posters or anything that can damage the walls or poster boards

 

Poster Printing

• You can use any service you want to print your poster.
• We offer a optional poster printing service. 
  • JOB Name: On the form JOB NAME; is a descriptive name to identify your project or poster. i.e. paper title
  • Recommended resolution: 100 DPI at the size of your poster
  • Formats accepted: pdf, jpg, tiff, png
  • For support contact 866-414-6967 dsf.team@e-arc.com
  • Orders can be picked up the day before your presentation at the Vancouver Convention Centre in West MR 104 during the following hours: 
    • Monday - Friday: 7:30 am - 5:00 pm
    • Saturday: 8:00 am - 1:00 pm