ICML 2025 Visa Information
ICML 2025 will be held in Vancouver Canada from July 13th to 19th, 2025.
We do not work with any booking agencies, only request your visa letter from this site
Find out if you need a visa to travel to Canada.
If you do need a visa to enter Canada follow the steps below, Please read this page carefully because there are updates to the visa process for 2024
- Purchase a in-person registration
- Generate your visa Invitation letter
- Submit your Canadian Visa Application. See the details below.
- Return to the visa invitation letter page and enter your legal name, the country that issued your passport, and your Canadian visa application number.
Failure to complete this step may impact your ability to enter Canada.
As required by Canada we will be submitting reports to Immigration Refugees and Citizenship Canada (IRCC) with your registration email, your legal name, the country that issued your passport and your Canadian visa application number
Workshop Authors
If you will be submitting a Workshop paper and will need a visa to attend ICML in person then we strongly recommend that you 1) register and 2) generate your visa letter 3) apply for your visa as soon as you can, and. If you apply for your visa by Jun 21st then we offer an extended cancelation deadline, see our cancelation policy
If you wait until you receive confirmation that your workshop paper has been accepted before you apply for your visa then it is very likely that you will not get your visa decision before the conference.
Visa Application
For more information about the visa application processes, see: Visit Canada and this information letter..
If you need a visa, apply online through the IRCC Secure Network.
Make sure you complete all parts of your application. A common reason for visa denial in previous years has been the submission of an incomplete application.
Biometric Instructions
Information Dislcosure
Your information will be shared with the IRCC to identify and coordinate the processing of visa applications. See the Privacy Act for details.
Frequently asked questions (FAQs)
Can I cancel my registration if my visa is denied?
Yes; see the details in our cancellation policy.
Who should I list as the Point of Contact on the visa application?
Use the contact information for the Internationall Conference on Machine Learning given in the ICML visa invitation letter.
Where can I find the Special Event Code?
The code is available in the visa invitation letter
What should I put as the Purpose of my visit
Select: Other
When & where should I apply for my visa?
If you require a visa to travel to the Canada, we recommend starting the application process as soon as you know that you will attend NeurIPS, as the wait time for the mandatory in-person visa appointment can be highly variable.
What should I bring to my visa interview?
The IRCC provides guidance on required documentation for a visitor visa interview. Please also check the specific requirements of the embassy or consulate that will conduct your interview.
Beyond required documents, you may be able to provide supplemental supporting documents online and/or in a visa interview, subject to the procedure of the specific embassy or consulate. Supplemental supporting documents should aid in establishing your residence and ties abroad and thus your ability and intent to leave Canada after the visit. Examples of such supporting documents include:
- Invitation letter: The invitation letter issued to you by ICML, with details of your contributions to NeurIPS.
- Travel plan: Complete itinerary of your intended travel, including booking confirmation of a return flight and of accommodation during your stay.
- Financial support: Evidence of ability to pay for the trip or confirmation of funding provided for flights, accommodation, food, and incidental costs.
- Continuing status: Official documentation to prove you are a student, post-doc, or employee and that you will return to your country/region of residence for continuing studies or employment; evidence of familial ties in your country/region of residence.
If I receive a visa am I guaranteed to be able to enter Canada to attend ICML?
Unfortunately, it is possible that the immigration officer that processes your entry into Canada (usually, at the airport after landing in Canada) may require you to undergo a secondary interview to make an immigration determination. Please travel prepared for this possibility, and carry on your person the same evidence you presented at your visa appointment, including a printed copy of your ICML invitation letter.
Questions or concerns?
Direct questions to the ICML 2025 Visa Support via the ICML Contact page.