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Exhibitor Information for ICML 2024

View ICML 2024 Exhibitors »

Exhibitor payments are due Jun 21, 2024 06:00 PM PDT or (anywhere on earth).

Read the information below and then Apply here

The International Conference on Machine Learning is globally renowned for presenting and publishing cutting-edge research on all aspects of machine learning used in closely related areas like artificial intelligence, statistics and data science, as well as important application areas such as machine vision, computational biology, speech recognition, and robotics. ICML is the premier academic conference in the branch of artificial intelligence known as machine learning.

ICML exhibitors have been critical in ensuring the continued success of the conference. Most importantly, exhibitor funds make it possible for students to attend and present their research. Due to our exhibitors’ generosity we’ve been able to offer grant awards to many students across the world. It is our goal to replicate that success again this year. We are pleased to announce that we will join in-person Sun Jul 21st through Sat the 27th in Vienna, Austria.

The EXPO is a potential opportunity for your company to give a talk, panel discussion or workshop.  Diamond and Platinum exhibitor levels may apply in their exhibitor portal. The EXPO will take place on Sunday, July 21st. 

All Exhibitors may access the career website. Diamond & Platinum Exhibitors will get up to six free job postings. The deadline to post jobs is July 10th.

Every exhibitor will have 30% of their funds directed to the need-based program to support hotel, food, and registration costs for those in financial need, particularly graduate students and Diversity, Equality and Inclusion efforts. Additionally, each exhibitor will receive access to the opt-in recruitment database.

Thank you for your consideration to support ICML 2024.

When you are ready, please Enter the Exhibitor - Sponsor Portal to begin the application process.

  1. Review exhibitor level
  2. Complete “Your Information” in portal
  3. Optional onboarding meeting. Add availability only if you want help onboarding.
  4. “Send Invoice” from portal
  5. Upload signed contract in portal or send via email
  6. Upload your proof of insurance (COI) in portal
  7. Assign Exhibitor and Full Access Badges in portal
  8. Send payment

Upon receipt of the signed contract and payment, your company description and logo will be posted to the ICML website. At this point, you will also have access to the recruitment database and complimentary registrations.

ICML 2024 is offering additional sponsor opportunities for existing exhibitors. Please email Stephanie for more informaiton. 

  


Exhibitor Levels

Diamond $100,000 USD

  • 6m x 6m island booth space only, hanging signs permitted; standard IAEE regulations
  • Access to ICML Recruitment Database
  • (6) Career Site job postings
  • Dedicated interview room by reservation
  • Complimentary: (20) full-access registrations; (20) exhibitor booth badges
  • Company logo on website, on welcome units and acknowledgement at the opening reception.
  • EXPO – opportunity to apply to give a talk, workshop, or demonstration

Platinum 1 $80,000 USD

  • 3m x 6m space with booth (in-line OR split island shell wall depending on availability) standard IAEE regulations
  • Included: 1kW power connection, carpet, sign with company name, 2 pc spotlights, 2 tables (80x80cm each), 4 chairs, 2 waste baskets, & basic cleaning
  • Access to ICML Recruitment Database
  • (6) Career Site job postings
  • Dedicated interview room by reservation
  • Complimentary:(12) full-access registrations; (12) exhibitor booth badges
  • Company logo on website, on welcome units and acknowledgement at the opening reception.
  • EXPO – opportunity to apply to give a talk, workshop, or demonstration

Platinum 2 $80,000 USD

  • 3m x 6m space only: standard IAEE regulations
  • Access to ICML Recruitment Database
  • (6) Career Site job postings
  • Dedicated interview room by reservation
  • Complimentary:(16) full-access registrations; (12) exhibitor booth badges
  • Company logo on website, on welcome units and acknowledgement at the opening reception.
  • EXPO – opportunity to apply to give a talk, workshop, or demonstration

Gold $50,000 USD

  • 3m x 3m in-line space with booth shell wall standard IAEE regulations
  • Included: 1kW power connection, carpet, sign with company name, 1 monitor, 1 counter/table, 2 chairs, 1 waste basket, & basic cleaning
  • Access to ICML Recruitment Database
  • Complimentary: (8) full-access registrations; (3) exhibitor booth badges
  • Company logo on website, on welcome units and acknowledgement at the opening reception.

Silver $20,000 USD

  • 3m x 3m in-line space with booth shell wall standard IAEE regulations
  • Included: 1kW power connection, carpet, sign with company name, & basic cleaning
  • Access to ICML Recruitment Database
  • Complimentary:(4) full-access registrations; (3) exhibitor booth badges
  • Company logo on website, on welcome units and acknowledgement at the opening reception.

Bronze $12,000 USD

  • Access to ICML Recruitment Database
  • Complimentary:(2) full-access registrations
  • Company logo on website with link and on welcome units

Book Publisher $1,000 USD

  • 1 table, 3 chairs in shared space
  • (1) exhibitor booth badge
  • Company logo on website, on welcome units and acknowledgement at the opening reception.

Charge Lounge Option 1 $8,000 USD

  • Additional Sponsor Opportunity for Existing Exhibitors Only
  • 3m x 3m space w/ carpet & power
  • Lounge furniture
  • 32” charging kiosk with logo

Charge Lounge Option 2 $20,000 USD

  • Additional Sponsor Opportunity for Existing Exhibitors Only
  • 6m x 6m space w/ carpet & power
  • Lounge furniture
  • 32” charging kiosk with logo

 

Venue Information

Setup, Exhibit Hours and Teardown

 

Exhibitor Manual

ICML will be held from July 21st – July 27th at the Messe Wien Exhibition Congress Center, Messeplatz 1, 1020 Wien (Do NOT use for shipping).

The Exhibit Hall is located in Hall B of the venue. 

Install

Sat, July 20th 8:00 am - 5:00 pm

Sun, July 21st 8:00 am - 5:00 pm

Exhibit Hall Hours

Mon, July 22nd 11:30 am - 8:15 pm

Tues, July 23rd 10:00 am - 6:00 pm

Wed, July 24th 10:00 am - 6:00 pm

Move Out

Wednesday, July 24th 6:00 pm - Empty Return Only, NO Vehicles Permitted at Dock

Thurs, July 25th 8:00 am - 5:00 pm

Mandatory Exhibitor Insurance  

Every exhibitor must have a certificate of insurance (this is separate from an EAC COI). Deadline to submit is July 1st.

Please review the example COI with liability limits and appropriate language for our conference. 

If you need to purchase a COI, reach Nico Vosspeter, VP, Risk Management Leader Austria nico.vosspeter@marsh.com

Venue Information Below:

MWECC House Rules

MWECC Technical Guidelines

MWECC Delivery Parking

MWECC Structures

 

Shipping & Customs Information

Shipping Manual   Contact DHL directly to ensure all customs fees are paid up front. 

 

Exclusive Service Providers & Designated Official Contractors

 

StandOut - Official Service Contractor

Please use this link to place orders through the Web Shop. You must first create an account that needs verified before you can place orders. 

Custom Booth Builds

Contact vonHagen Design for Custom Exhibit Booth Design and labor. If you have and are bringing your own booth, please contact vonHagen Design for your labor if you need. They are not exculsive. 

von Hagen Design INFORMATION PACKET.     LABOR ORDER FORM

PopShap Digital

  • To purchase monitors, LED Walls, or kiosks please click here.
  • Advance deadline is June 20th (45% rate increase after this date).
  • Last day to order is July 1st
  • Send order form to sales@popshap.com

Palms to Pines Promotional Items

Orders and Questions  - Please Email sdsalesrep@gmail.com       View Products:  https://palmstopines.espwebsite.com

 

Exhibitor Appointed Contractors (EACs)

If an exhibitor plans to use any EACs, they must complete, comply with, and return the following documents to Stephanie Willes at stephanie@eventhosts.cc 

  • EAC Notification Form (deadline June 21st)
  • EAC Agreement (deadline July 1st)
  • EAC Certificate of Insurance (deadline July 1st)
  • All booth structures must be approved by a ICML Management. ICML will manage the MWECC structural engineer inspection. Inspections will begin Sunday, July 21st.
  • Email booth renderings and CAD drawings to stephanie@eventhosts.cc before July 1st.
  • Any construction modifications that are required by the engineer must be completed to their satisfaction before 10 am on July 22nd.
  • Review the MWECC Structures form

 

Exhibitor Badges

To access the exhibit hall, everyone will need a exhibitor or a full-access conference registrant badge.

An Exhibitor Badge only grants access to the exhibit hall and public areas, not to any other academic conference activities.

A full-access Conference Badge allows access to all events including academic events.

Enter the email address for each person needing an Exhibitor Badge in the Exhibitor portal. After entering an email address press the "Update Exhibitor Badges" button and then repeat that process for each person. If the email address of the person that you submit does not have an ICML account, a red X will appear after you submit their email address. These email addresses must be entered into the portal before July 12th.