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Exhibitor Information for ICML 2025

View ICML 2025 Exhibitors »

Exhibitor payments are due Jun 01, 2025 (anywhere on earth).

Read the information below and then Apply here

The International Conference on Machine Learning is globally renowned for presenting and publishing cutting-edge research on all aspects of machine learning used in closely related areas like artificial intelligence, statistics and data science, as well as important application areas such as machine vision, computational biology, speech recognition, and robotics. ICML is the premier academic conference in the branch of artificial intelligence known as machine learning.

ICML exhibitors have been critical in ensuring the continued success of the conference. Most importantly, exhibitor funds make it possible for students to attend and present their research. Due to our exhibitors’ generosity we’ve been able to offer grant awards to many students across the world. It is our goal to replicate that success again this year. We are pleased to announce that we will join in-person Sun Jul 13th through Sat the 19th in Vancouver, Canada.

The EXPO is a potential opportunity for your company to give a talk, panel discussion or workshop.  Diamond and Platinum exhibitor levels may apply in their exhibitor portal. The EXPO will take place on Sunday, July 13th. 

All Exhibitors may access the Career Page. Diamond & Platinum Exhibitors receive six free job postings, all other postings are $100 each.  Ther deadline to purchase additional postings is July 4th and the deadline to post is July 13th. The Career page closes on August 22nd. 

Every exhibitor will have 30% of their funds directed to the need-based program to support hotel, food, and registration costs for those in financial need, particularly graduate students and Diversity, Equality and Inclusion efforts. Additionally, each exhibitor will receive access to the opt-in recruitment database.

Thank you for your consideration to support ICML 2025.

When you are ready, please Enter the Exhibitor - Sponsor Portal to begin the application process.

  1. Review exhibitor level
  2. Complete “Your Information” in portal and click "save"
  3. Optional onboarding meeting. Add availability only if you want help onboarding.
  4. “Send Invoice” from portal
  5. Upload signed contract in portal or send via email
  6. Upload your proof of insurance (COI) in portal before June 1st. You may also purchase insurance through our partner Rainprotection 
  7. Send payment before June 1st
  8. Assign Exhibitor and Full Access Badges in portal before June 26th.

Upon receipt of the signed contract and payment, your company description and logo will be posted to the ICML website. At this point, you will also have access to the recruitment database and complimentary registrations. Booth numbers/placement will be emailed to the main POC 30 days prior to move in.

Please email Stephanie if you have any questions.

  


Exhibitor Levels

Diamond $100,000 USD

  • 20’ x 20’ island booth space; standard IAEE regulations
  • Access to ICML Recruitment Database
  • Dedicated interview room by reservation only
  • Complimentary: (20) full-access registrations; (20) exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company logo on website with link and on welcome units
  • EXPO – opportunity to apply to give a talk, workshop, or demonstration

Platinum $80,000 USD

  • 10’ x 20’ island booth space; standard IAEE regulations
  • Access to ICML Recruitment Database
  • Dedicated interview room by reservation only
  • Complimentary:(16) full-access registrations; (15) exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company logo on website with link and on welcome units
  • EXPO – opportunity to apply to give a talk, workshop, or demonstration

Gold $45,000 USD

  • 10’ x 10’ booth space; standard IAEE regulations
  • Access to ICML Recruitment Database
  • Optional recruitment row draped (raw) space in exhibit hall. Request space before June 1st.
  • Complimentary: (8) full-access registrations; (4) exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company logo on website with link and on welcome units

Silver Pavilion $30,000 USD

  • 1:1 Turnkey kiosk with monitor, (1) barstool, 500 watt power install, and carpet provided in Pavilion area. IAEE Regulations
  • Please review the render of the Pavilion area.
  • The Pavilion is a shared space. NO additional furniture, structures, or signage will be permitted
  • Access to ICML Recruitment Database
  • Optional recruitment row draped (raw) space in exhibit hall. Request space before June 1st.
  • Complimentary:(4) full-access registrations; (3) exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company logo on website with link and on welcome units

Bronze $20,000 USD

  • (1) table (1) chair in shared space
  • Access to ICML Recruitment Database
  • Complimentary:(2) full-access registrations; (2) exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company logo on website with link and on welcome units

Book Publisher $1,000 USD

  • (1) table (1) chair in shared space
  • (1) exhibitor booth badge
  • Acknowledgement at the opening reception
  • Company logo on website with link and on welcome units

 

 

Venue Information

Setup, Exhibit Hours and Teardown

The exhibit hall is located in the West building Hall A on Level 0

Install

  • Sat, July 12th 8:00 am - 4:30 pm
  • Sun, July 13th 8:00 am - 4:30 pm
  • Mon, July 14th 8:00 am - 2:00 pm

Exhibit Hall Hours:

  • Mon, July 14th 4:00 pm - 6:30 pm (Welcome Reception from 6:30 - 8:00 pm)
  • Tues, July 15th 9:30 am - 6:00 pm
  • Wed, July 16th 9:30 am - 6:00 pm
  • Thur, July 17th 9:30 am - 1:00 pm

Move Out:

  • Thurs, July 17th 1:00 - 8:00 pm
  • Friday, July 18th 8:00 am - 2:00 pm

 

Shipping & Customs Information

 

Please review the exhibiting sponsor services link below.

 

Exclusive Service Providers & Designated Official Contractors

 

T3 Expo - Official Service Contractor 

 

Exhibiting Sponsor Services 

 

IMPORTANT INFORMATION FOR ALL EXHIBITORS:

High-visibility vests have to be worn by all exhibitors, contractors and booth builders at all times during move-in and move-out periods. To save time and money, please bring your own PPE or order vests from us.

For assistance with Online Ordering or any of the service order forms, please contact Exhibitor Services at +1-604-647-7480 or by email.

 

Exhibitor Appointed Contractors (EACs)

  1. Exhibitors using an EAC must send the EAC form to T3 Expo before June 13th.
  2. All EAC's must provide a copy of their liability insurance to T3 Expo before June 13th.

 

Exhibitor Badges

Each person at your booth will need a badge to get into the exhibitor area. An Exhibitor Badge is free but only grants access to the exhibitor area and not the meeting itself. Exhibitor badges should be given to the staff who will be working at the booth.  Please enter the email addresses of those needing an exhibitor badge and press submit Exhibitor BadgesRepeat for each person. 

When you add an email address as an Exhibitor, they will have access to the sponsor portal.