Sponsor Application Information for ICML 2019

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Sponsor payments are due April 11, 2019, 11:50 p.m..

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ICML 2019 Sponsorship

The International Conference on Machine Learning (ICML) is the premier gathering of professionals dedicated to the advancement of the branch of artificial intelligence known as machine learning.

ICML is globally renowned for presenting and publishing cutting-edge research on all aspects of machine learning used in closely related areas like artificial intelligence, statistics and data science, as well as important application areas such as machine vision, computational biology, speech recognition, and robotics.

ICML is one of the fastest growing artificial intelligence conferences in the world. Between June 9 and June 15, 2019, at the Long Beach Convention & Entertainment Center in Long Beach, California, ICML will host over 8,000 participants. Participants at ICML span a wide range of backgrounds, from academic and industrial researchers, to entrepreneurs and engineers, to graduate students and postdocs.

For sponsors, the annual ICML conference is an extraordinary opportunity for recruiting, branding, and communicating with the most highly skilled people in the international community of artificial intelligence research.

Sponsorship funds have been critical in ensuring the continued success of the conference, and importantly, make it possible for future leaders in the field to attend and present their research. ICML appreciates your support and participation and will do its best to ensure that your sponsorship meets the needs of your company.

We invite general sponsors for ICML 2019 at the Bronze, Silver, Gold, Platinum, Sapphire, Ruby and Diamond levels, with detailed information available upon request.  For further information, please contact us at chris.brown@aicons.org.  We would be delighted to hear from you.

When payment and the signed contract is received, your company description and logo will be posted to the website, you will have access to the Recruitment database and your complimentary registrations will be processed. 

ICML 2019 Sponsorship At-a-Glance

 

Benefits of Sponsorship

  • Branding opportunity to position your company, products and services to over 8,000 professionals in the field of machine learning—a pivotal technology responsible for recent advancements in the fields of artificial intelligence, statistics and data science, and important application areas such as machine vision, computational biology, speech recognition, and robotics
     
  • Access to the ICML Recruiting Database, in addition to recruiting opportunities at the ICML conference, to attract the most highly skilled talent in this crucial AI field
     
  • Promotion as a sponsor at the ICML conference—the premier conference in the field of deep learning—and on the ICML website and mobile app

 

Key Dates - Note: Days Changed as Schedule was Refined

  • April 11: Deadline for sponsorship applications and payments
  • April 11: Deadline to send booth design drawings for inspection and approval to ICML Management and any other applicable fire and safety regulators
  • May 10: Deadline to assign complimentary full-access conference registrations
  • May 10: Deadline to submit Exhibitor Appointed Contractor (EAC) notification forms to ICML Management
  • May 29: Deadline to assign exhibitor badges
  • May 29: Deadline to return executed EAC Agreements along with EAC Certificates of Insurance and the names of all EAC personnel who will be working in the exhibit hall
  • June 8 – 9: Exhibitor move-in and set up: Saturday, June 8 - 12:00pm-8:00pm and Sunday, June 9 - 8:00am-2:00pm
  • June 9:  Exhibit hall open to conference attendees on Sunday 3:30pm-7:30pm
  • June 10 - 12: Exhibit hall open to conference attendees Monday, June 10 - 10:00am-8:00pm and Tuesday - Wednesday June 11-12 - 10:00am-5:00pm (DAYS CHANGED AS SCHEDULE WAS REFINED)
  • June 12 - 13: Exhibitor teardown and move-out: Wednesday, June 12 - 5:30pm-10:00pm and Thursday, June 13 - 8:00am-4:00pm

Sponsorship

Corporate sponsorship of ICML contributes to the successful outcome of each year’s conference. ICML appreciates your support and participation and wants your sponsorship to meet the needs of your company. After completing sections 1-4 on this page, ICML will send you a contract and the Sponsorship Code of Conduct. Upon signing and returning the ICML contract along with your payment, your booth will be assigned, your logo will be posted on the website, you will have access to the ICML Recruitment Database and we will process your complimentary full-access conference registrations.

 

ICML Policy for Sponsor Events

ICML welcomes sponsors at the conference and provides adequate space for them to interact with ICML attendees at the venue.

Offsite Sponsor parties during the ICML Conference should be held after all official conference activities have concluded each day. ICML discourages corporate events that conflict with any official conference activities.

ICML does not organize Sponsor presentations at the conference and discourages parallel meetings organized by Sponsors. However, if offsite satellite Sponsor meetings are held, they should take place before or after the official ICML conference activities begin and end each day. Sponsor meetings could also occur during the lunch break each day as lunch is not provided at the conference.

2019 Levels of Sponsorship:

Diamond $120,000 USD

  • 30’ x 30’ island booth space with 20’ height limit for hanging signs and graphics
  • Towers, canopies (i.e. ceilings, umbrellas and canopy frames) and extended header possible; entire cubic content usable
  • Access to ICML Recruitment Database
  • Dedicated interview room
  • Twenty-four (24) complimentary full-access registrations for all official conference activities
  • Up to thirty (30) complimentary exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue
  • Logo recognition on the badge lanyard and branding opportunities

Ruby $100,000 USD

  • 20’ x 30’ island booth space with 20’ height limit for hanging signs and graphics
  • Towers, canopies (i.e. ceilings, umbrellas and canopy frames) and extended header possible; entire cubic content usable
  • Access to ICML Recruitment Database
  • Twenty (20) complimentary full-access registrations for all official conference activities
  • Up to twenty-five (25) complimentary exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue; and branding opportunities

Sapphire $80,000 USD

  • 20’ x 20’ island booth space with 20’ height limit for hanging signs and graphics
  • Towers, canopies (i.e. ceilings, umbrellas and canopy frames) and extended header possible; entire cubic content usable
  • Access to ICML Recruitment Database
  • Sixteen (16) complimentary full-access registrations for all official conference activities
  • Up to twenty (20) complimentary exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue

Platinum $60,000 USD

  • 10’ x 30’ perimeter booth space with 16’ height limit for hanging signs and graphics
  • Towers, canopies (i.e. ceilings, umbrellas and canopy frames) and extended header possible; IAEE line-of-sight guidelines apply
  • Access to ICML Recruitment Database
  • Twelve (12) complimentary full-access registrations for all official conference activities
  • Up to fifteen (15) complimentary exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue

Gold $40,000 USD

  • 10’ x 20’ split island booth space with 12’ height limit; no hanging/rigged signage, canopies (i.e. ceilings, umbrellas and canopy frames) and extended header possible; entire cubic content usable
  • Access to ICML Recruitment Database
  • Eight (8) complimentary full-access registrations for all official conference activities
  • Up to ten (10) complimentary exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue

Silver $20,000 USD

  • 10’ x 10’ corner booth space with 8’ height limit; no line of sight restrictions; no hanging/rigged signage, but towers and canopies (i.e. ceilings, umbrellas and canopy frames) possible; entire cubic content usable
  • Access to ICML Recruitment Database
  • Four (4) complimentary full-access registrations for all official conference activities
  • Up to five (5) complimentary exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue

Bronze $10,000 USD

  • No booth space
  • Access to ICML Recruitment Database
  • Two (2) complimentary full-access registrations for all official conference activities
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue

Publisher $5,000 USD

We Welcome Exhibitors at ICML who are publishers of scientific journals and books. For publishers of scientific journals and books, we offer a discounted sponsorship option:

  • 6' card table, 1 chair; no hanging signs and graphics, but towers and canopies (i.e. ceilings, umbrellas and canopy frames) possible
  • Electrical outlet are included at no charge
  • Up to two (2) complimentary exhibitor booth badges

Information Required to Apply for Sponsorship

 

  1. Company PO number. After you complete the application, you may email yourself an invoice from ICML.cc for the amount of the sponsorship. If you need that invoice to have a PO number from your company on it, then you will need to add that PO number in section 3 of the application.
  2. Will you host an event? If you intend to host an event during the conference, you will be asked about the type of event you will host, your target audience, and how will attend. We collect this information so we can align our goals with yours.
  3. Branding. Our sponsor page highlights your company logo, provides a link to your website, and displays a paragraph about your company. You will be asked for each of these in various steps.
  4. Vector logo. We need a high-quality vector version of your logo in .pdf, .ai, or .svg format. This logo may be enlarged for a sponsor poster, so it is important that it be a high-quality image in vector format.
  5. Payment. Sponsorship and exhibitor payment is due by April 11th, 2019. Your invoice will be generated in section 4 of the application.

 

Venue Information

Setup, Exhibit Hours and Teardown

 

EXHIBITOR MOVE-IN

Saturday      June 8, 2019      12:00 PM - 8:00 PM

Sunday        June 9, 2019        8:00 AM - 2:00 PM

Sunday        June 9, 2019        7:00 AM - 8:00 AM EXPO DEMOS

 

EXHIBIT HOURS (Show hours are subject to change)

Sunday        June 9, 2019        8:00 AM - 6:30 PM EXPO DEMOS

Sunday        June 9, 2019        3:30 PM - 7:30 PM Hall C

Monday       June 10, 2019    10:00 AM - 8:00 PM

Tuesday       June 11, 2019    10:00 AM - 5:00 PM

Wednesday  June 12, 2019    10:00 AM - 5:00 PM

 

EXHIBITOR MOVE-OUT

For more information and helpful hints on post-show procedures and move-out, please go to

http://www.freeman.com/PostShowFAQ

Sunday        June 9, 2019         6:30 PM - 7:30 PM EXPO DEMOS

The EXPO DEMO area must be cleared by 7:30 PM on Sunday, June 9th.

Wednesday  June 12, 2019      5:30 PM - 10:00 PM

Thursday      June 13, 2019      8:00 AM - 4:00 PM

 

We will begin returning empty containers at the close of the show.

For your convenience, the rates listed on the Material Handling Order Form includes all

inbound shipments overtime charges. In addition, outbound show site shipments on

Wednesday, June 12th will be assessed overtime charges. Please refer to all labor forms

for applicable Overtime/Doubletime charges.

 

DISMANTLE AND MOVE-OUT INFORMATION

All exhibitor materials must be removed from the exhibit facility by Thursday, June 13, 2019 at 4:00 PM.

To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline

please have all carriers check-in by Thursday, June 13, 2019 at 2:00 PM.

Shipping & Customs Information

Advanced Warehouse Shipping Information
Send exhibit materials to the following address.

Receiving Dates Begin: May 9, 2019

Receiving Dates End: June 3, 2019

Freeman Shipping Information:  FREEMAN Shipping

 

Customs Information

FREEMAN is our designated official freight forwarder.

Freeman International Shipping Information:  FREEMAN International Shipping

 

Exclusive Service Providers & Designated Official Contractors

Designated Official Exhibitor Services Contractor

FREEMAN is the designated official exhibitor services contractor at ICML 2019 in Long Beach. FREEMAN Online Services or the FREEMAN Service Kit (PDF).

If you choose to use Exhibitor Appointed Contractors (EACs) for any service that is not exclusively provided, you must follow the procedure in section 9.

If you need assistance designing or building your booth, please contact Freeman at exhibitorsaleswest@freemanco.com.

 

Ordering Materials Handling Service

Materials Handling Services will be exclusively managed by FREEMAN Materials Handling Services. Please notify your carrier and exhibit designer / producer. All advanced and onsite orders need to come through FREEMAN. Shipping and customs information is provided in section 7.
 

Ordering Rigging Service

Rigging Service can be ordered using this FREEMAN Forklift and Rigging Form

 

Ordering Electrical, Plumbing & All Other Utilities Services

Electrical, Plumbing & All Other Utilities Services will be exclusively managed by COMING SOON

 

Ordering Internet, WiFi & All Other Telecommunications Services

Internet, WiFi & All Other Telecommunications Services will be exclusively managed by Smart City NetworksT

 

Ordering Audio-Visual Service

FREEMAN is the designated official FREEMAN Audio-Visual Service provider for exhibitors at ICML 2019 in Long Beach.

If you choose to use an Exhibitor Appointed Contractor (EACs) for AV service, you must follow the procedure in the section 8.


Ordering Food and Beverage Service

Food and Beverage Service will be exclusively managed by Premier Food Services.  Please use The Exhibitor Order form to place any food orders for your booth or any meeting place within the Long Beach Convention Center.


Ordering Booth Security

COMING SOON.
 

Ordering Booth Cleaning Service

Booth Cleaning Service will be exclusively provided by FREEMAN Cleaning Services. If you need booth cleaning, please contact Freeman Exhibitor Services at COMING SOON

Exhibitor Appointed Contractors (EACs)

Exhibitor Badges

To access the exhibit hall, everyone will need a badge, either as an exhibitor-only or a full-access conference registrant. An Exhibitor Badge only grants access to the exhibit hall and public areas, not to any other academic conference activities. A full-access Conference Badge allows access to all events including academic events.

Please enter the email address for each person needing an Exhibitor Badge in the form below. After entering an email address press the "Update Exhibitor Badges" button and then repeat that process for each person. If the email address of the person that you submit does not have an ICML account, a red X will appear after you submit their email address.