Author Instructions for Virtual ICML2021

Quick Summary:

• Authors of accepted papers should record videos of your talk using the slideslive recorder tool by Jun 20, 2021 AOE
• Authors of accepted papers should upload their posters and thumbnails  on the ICML website by Jul 13, 2021

ICML2021 will be hosted as a fully virtual conference this year. Your participation is central to the success of this type of a conference, and we are looking forward to working with you to make the conference as successful, enjoyable, and valuable as we can. This message has details of the virtual conference format, and instructions on initial tasks we need you to complete.

Conference Format
The full conference format is a mix of pre-recorded videos, asynchronous engagement, and live engagement through Q&A and in-person video calls. The mixed format will allow everyone to take advantage of the virtual and distributed nature of a virtual conference, allow accessibility across many different time zones, and still allow meaningful in-person engagement. This will only be successful with your support, and we look forward to your participation during the week.

Video Recordings
Start preparing slides and a video that you will upload to our servers. These videos will become part of the permanent record of the conference and will be linked to your paper on the conference website.

General Instructions:

o If your paper was accepted as a short talk, please upload a 5 minute video.

• If your paper was accepted as a long talk, please record a 17 minute video.
• These videos will be presented in the “oral” multitrack sessions of the conference. Make sure it is well structured and easy to understand.
• You will also present your paper as a poster in the poster session usually following the talk.

• Materials for the oral presentation
  • These presentations are supported by SlidesLive.
  • You will record your video using the SlidesLive Recorder, which is a tool from our video partner. Using this tool your videos will appear alongside the slides; for example, see slidelive library. You should have received emails from slideslive.com on detailed instructions, and should communicate with them directly about any issues or questions.
  • You will then upload this video and accompanying slides at the link provided by SlidesLive. Use slides that help you communicate your work in the most accessible way and in the time allocated.
  • We will have a set of volunteers to review your video. We may ask you to upload a new video if it exceeds the time limits, or has quality issues.
  • Submit your videos to SlidesLiive by Jun 20, 2021 AOE
• Materials for poster presentation in Gathertown
  • You will need to make a poster. Instructions for uploading your poster can be found on the wiki. These posters should be uploaded by Jul 13, 2021
• Optional Slides on ICML website
  • Optionally, you can also upload a set of slides to be posted on the main ICML website. These slides may be the same or maybe different from the slides you uploaded for the oral presentation to SlivesLive. In particular, you can add more slides than you had in your talk. The location to upload your slides is on your poster page. These slides should be uploaded by Jul 13, 2021
  • You will need to upload the slides or share a link to them, so use only formats that can easily be shared. A PDF of your slides, link to a cloud-based presentation that is widely accessible (e.g., Google Slides, Dropbox paper, prezi), or interactive web-pages.
• Asynchronous interaction in RocketChat
  • Every paper will have a discussion/chat function that can be used for interaction through text.
  • You can respond to questions when you are available and use this as a way to have conversations about your work throughout the week. You are not required to answer all questions. However, we expect you to answer a minimum of 3 questions, and encourage you to participate in all discussions. These discussions are non-archival and will be deleted 3-4 weeks after the conference

Main Conference Format

On each of Tuesday, Wednesday, Thursday there will be two 6 hour long conference blocks, as follows.

• 8am-2pm EDT
• 8pm-2am next day EDT

Most sessions will have the following general structure (a small number of sessions might vary from this)